Staff and Rota Management System for Savills Catering

Savills, a significant player in the catering industry, required a comprehensive system to manage hundreds of staff and their shifts across various sites

Staff and Rota Management System for Savills Catering
App Functionality
App Functionality

Savills, a significant player in the catering industry, required a comprehensive system to manage hundreds of staff and their shifts across various sites. The challenge was to handle five different contract types, each with unique holiday calculations and compliance requirements.

The Challenge
  • Managing Multiple Contract Types
    Savills has five different contract types, each with varying rules for calculating holidays. The system needed to handle these contract differences while tracking employee holidays and ensuring compliance.
  • Rota Management
    The rota system had to efficiently manage who was working, when and where, highlighting shifts that required cover.
  • Comprehensive Reporting
    Savills required multiple reports, including payroll, sickness, unpaid leave, and compliance.
  • Side Projects and Scalability
    Savills also needed side apps for stock-taking and site maintenance tracking, requiring scalable solutions.
Solutions by Ai Web Solutions Ltd
  • Rota Management System
    The rota system highlights shifts requiring cover with a single click, ensuring operational efficiency.
  • Holiday and Contract Management
    The system handles multiple contract types and ensures that holiday calculations are performed accurately.
  • Compliance Tracking
    The system tracks all employee compliance documents and certifications.
  • Advanced Reporting
    The system generates reports on payroll, sickness, unpaid leave, new starters, compliance, and more. Users are notified when the reports are ready to download, eliminating delays and improving efficiency.
  • API Integration and Scalability
    The system was built using Symfony with scalability in mind. APIs were integrated to support additional features, including side apps for stock-taking and site maintenance tracking.
Development Progress

Over the past 1.5 years, Ai Web Solutions has worked closely with Savills to develop and refine the staff management and rota system. The system now efficiently handles multiple contract types, tracks employee holidays, and generates various reports. Additionally, we’ve developed side apps for stock-taking and maintenance tracking to streamline Savills’ operations further.

Project Results

The new system has significantly improved how Savills manages its catering staff. The rota management tool has optimised shift scheduling, reducing manual work and increasing transparency. The clean reporting system has streamlined payroll, compliance tracking, and holiday management processes. The scalable architecture supports Savills' current and future needs, including side apps that have enhanced operational efficiency.

Conclusion

The project with Savills has been a success. It has provided them with a robust staff and rota management system that meets their unique needs. The system has simplified Savills' operations by combining robust contract and holiday management, compliance tracking, and reporting. The API integration ensures that the system is scalable and adaptable to future developments.

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